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Become a member of ESN Sweden
As a network ESN is always looking to extend itself, to make new contacts and establish relations with students’ association or other organizations.
If you are (or want to become) a student association concerned with exchange students, you may consider joining the ESN network. Being part of the network will open up perspectives to participate in or contribute to international and national projects and events. You will benefit from other sections’ work and activities, notably through exchange of ideas and know-how, and improve your offer to your own exchange students.
In terms of image, ESN is a quality label, to be used for public relations and recruiting; your association will become more visible to students, academic officials or sponsors. Furthermore, the network can provide substantial support (material, technical, administrative, etc.) to assist your association with developing or sustaining a difficult phase.
How to Apply?
All student organizations that work in accordance with ESN’s purpose and goals are entitled to apply for membership of ESN Sweden.
The application shall contain information in accordance with the requirements set by ESN International (see Appendix).
Applications must be received by the National Board at least three (3) weeks prior to a national platform so that voting on the admission can be carried out at the forthcoming meeting. If an application is received later, the requesting organization has the right to attend and present themselves on the National Platform. Applicant organizations must be prepared to verbally present themselves in front of the members of a National Platform where decisions on admission will be taken. An organization becomes a member after its application has been accepted by the Board and whose entry into ESN Sweden has been approved by one (1) National Platform.
4.1 Any student organisation, which operates legally and in accordance with the principles and aims of ESN, can apply for membership. That organisation will be represented as such by its president or other legal entity and will be based in its country of origin.
4.1.1 The applying section cannot use a name which would include:
18.104.22.168 A name of the country
22.214.171.124 References to political or religious ideology.
126.96.36.199 Exceptions could be made if the section wishes to be named after the university where it is based and the official name of the university includes a name of the country or references to political or religious ideology.
4.2 An application for membership of ESN has to be presented by the applying section
4.2.1 To the Board if the country has no active section.
4.2.2 To the National Representative hereafter called NR of the corresponding country and to the Board, if the country has 1 active section.
4.2.3 To the NR or NB of the corresponding country, if the country has at least 2 active sections.
4.3 The NP has the right to approve and expel sections from its national network.
4.3.1 The approval or the expulsion of a section requires a 2/3 majority of the votes.
4. 3.2 The NR has to inform both the Board and the CNR about an approved or expelled section in his/her country within 4 weeks from the decision.
4.3.3 Approval or exclusion of a section from the national network affects the membership to ESN International.
4.3.4 The CNR can revise the approval or exclusion of a section, on request.
4.4 An applicant organisation from a country with 1 or no sections must be approved by the CNR following the procedure described hereafter:
4.4.1 The applicant organisation must represent itself at the first CNR meeting after the submission of the application form to the Board.
4.4.2 The CNR votes to give the applicant organisation the status of “candidate section”.
4.4.3 The Board must organise a study visit to the candidate section within six months.
4.4.4 The Board must report the results of the study visit to the CNR and give recommendation about giving the status of full membership.
4.4.5 In the following meeting, the CNR, having evaluated the report of the study visit, votes on full membership.
4.4.6 A candidate section has all the rights of a full member section except the following: to vote at the AGM, to present candidates to the Board, to use the ESN Corporate Design or include ESN in its title, except if it is followed or preceded by the words “candidate section”.
4.5 An accepted organisation shall be known as a “section”. It has the right to vote at the AGM, and to propose candidates for the post of NR, and for the Board.
4.6 All the individual members of the approved sections are considered individual members of ESN.
4.7 A section has to appear as being part of ESN International and should promote its membership whenever possible.
4.7.1 In order to appear as being part of ESN International a section is strongly
recommended to use the official ESN International Corporate Design.
4.7.2 In addition to already existing names and logos, sections are encouraged to use the official ESN International logo and name.
4.7.3 A section must provide information of section activity within the past year to ESN International at least once a year, information, not concerning budgetary information, must be provided filling the appropriate form given by the Board at least once a year.
4.8 A section can be excluded if:
4.8.1 It works in ways that are incompatible with the spirit and aims of ESN.
4.8.2 On the last day of an AGM, it has not paid or given proof of the previous year's membership fee payment.
4.8.3 30 days before the AGM, it has not provided information to ESN International for the last year in the appropriate form given by the Board.
4.9 At least one month before the meeting of the competent official body where the section will be excluded, that section must be contacted in writing and be informed of their imminent exclusion.
4.9.1 The section will from that date have three weeks to respond to the proposal of exclusion.
4.9.2 A response has to be taken into consideration for the eventual exclusion.
4.10 An excluded section may reapply for membership at the earliest twelve months from the date of exclusion.
4.11 A section may withdraw by sending a written notice to the NB or their NP or to the Board, if the country has less than two active sections.
4.11.1 Any obligation, monetary or other, accepted by the section must be fulfilled before sending a letter of withdrawal.
4.11.2 The withdrawal will be effective from the date of mailing.
4.12 The ESN International avows two kinds of associate membership:
4.12.1 Partner organisations active in the European higher education field with member associations in Europe.
4.12.2 Student organisations from outside of Europe who cannot be a full member section of ESN, but wish to cooperate in the field of higher international education.
4.13 The Board is entitled to bestow and revoke the associate membership of partner organisations as defined in 4.12.1.
4.14 The CNR is entitled to confirm and annul the associate membership of non- European student organisations as defined in the article 4.12.2 with a simple majority.
4.15 The Associate Members are not entitled to vote at the AGM, to field candidates to posts in ESN's formal structure, or to use the name and Corporate Identity of the organisation.
4.16 The associate membership of non-European student organisations as defined in the article 4.12.2. is regulated by the official Associate Membership Guidelines.